350. 2. Formulas5 Ways to Find and Remove Blank Spaces in ExcelSeptember 28, 20216 commentsBottom Line: Learn 5 different techniques to find and remove spaces in Excel. . See screenshot: 2. I have grouped them for this exercise. My Problem is there are Blank Cells in some of the range.. ie. By continuing to browse this site, you are agreeing to our use of cookies. This will show duplicated values which you may delete. There are currently 1 users browsing this thread. The following awesome trick only removes rows that are completely empty and leaves rows with a few empty cells. One way of using match and indirect to remove blank entries from a data validation look up list. Using 'Go To Special' Feature to Delete Excel Blank Cells 3. . So select the source data range (including the first row as the header row) and press Ctrl+T. If you have multiple cells with drop-down lists that you want to delete, you can use Ctrl+Left click to select them. For example, click on Filter by Color and select Filter by Cell Color or Filter by Font Color. Results: The blanks will be removed from the list, and the list will retain the original sequence. Remove the border using any of the following ways: Click Home >> Font >> Borders >> No Border. 1. Note: Do not try and enter the {} manually . From the workbook, select + on the bottom to create a blank worksheet. Open your Excel file. Excel; Microsoft 365 and Office; Search Community member; Ask a new question. The example below copies the values to a new column. Add a Blanks column and insert the COUNTA function. Click on Filter. About. This tutorial should accomplish what you want. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. Select a range of cells where you want to remove a specific character. Remove blank cells in a list of values in Excel, retaining the original list. 3. Or. I have a dropdown which is fetching the values of the columns: In "Items" property I have used the below formula: If (Find ("Meeting Room",Label21_9.Text)=1,Filter (IssuesMasterData,!IsBlank (MeetingRoom)),Filter (IssuesMasterData,!IsBlank (Cafeteria))) But the blank spaces are still not getting filtered out. =INDIRECT (SUBSTITUTE (E4," ","_")) Labels: Excel Formulas and Functions 2,574 Views This will includes the values you want in your drop-down, as well as blank cells. In Sheet1, select a blank cell next to the name list, B2 for instance, and enter this formula =IF(ISERROR(VLOOKUP(A2,Sheet2!A:A,1,FALSE)),"Keep","Delete"), drag auto fill handle down to apply this formula to the cells. See screenshot: Supposing you have a list of names in column A in a Sheet 1, and the To Remove List in column A in another sheet, says Sheet2. Example 1 Remove the "null" values from the list {1, 2, 3, null, 4, 5, null, 6}. Extract a unique distinct list and ignore blanks - Excel 365 Update 10th December 2020: Excel 365 subscribers can now use this regular formula in cell D3. NOTE: Do not use Select All ( Ctrl + A) to select your data. Remove Empty Cells with Find Command 5. This is my code: Private Sub UserForm_Initialize() Dim N As Range Dim LastRow As Integer Dim ws As Worksheet PREST.ColumnCount = 2 Set ws = Worksheets("L_Location") LastRow = ws.Range("A" & ws.Rows.Count).End(xlUp).Row Dim i, j As Integer Dim location(2 To 100, 1 To 2) As String For j = 1 To 2 For i = 2 To LastRow If ws . Select the range where you want to remove blanks. Found the internet! Select Blanks and click OK. You will note that Excel now highlights all the blank cells. Hi, I'm trying to remove blank cells from a list, but those blanks are generated by a formula. This will convert the Range into a Table and will become auto expanding. In the Data Validation dialog box, you need to: 1). (0 members and 1 guests), By mstilly in forum Excel Formulas & Functions, By PeteABC123 in forum Excel Formulas & Functions, By evs1 in forum Excel Formulas & Functions, By matrex in forum Excel Formulas & Functions, By TheRobsterUK in forum Excel Programming / VBA / Macros, Search Engine Friendly URLs by vBSEO 3.6.0 RC 1, Remove blanks from a list and sort automatically. Find & Replace; 2. In the Go To Special dialog box, choose Blanks and click OK. Select the first worksheet and select your data, then copy it ( Ctrl + C ). Press F5 and click Special . Dont have an account yet? Select the name list and click Kutools > Select > Select Same & Different Cells.See screenshot: 2. By evs1 in forum Excel Formulas & Functions Replies: 3 Last Post: 02-18-2012, 12:33 PM. The table will look like below: To remove duplicates from any column, click on the Filter drop-down icon in the column header. To ensure that the data validated cell updates, you may convert your range into a Table (Ctrl+T). WPS Spreadsheet could be an alternative to Microsoft Office Excel. As written the formula goes in A2 of your sheet. If the rows in column A of Sheet1 contains the names in column A of Sheet2, the names need to be removed from Sheet1 as below screenshot shown. 6. Re: Remove blanks from dropdown list. Alternately, we can also navigate the Home tab, click the Delete button and select the Delete Sheet Rows option. If that's the kind of empty rows you want to remove, follow these steps: 1. I have a simple list of column A and B, where column A has a scattered list of items and column B compacts the list to remove blanks apples apples. See screenshot: 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier, This comment was minimized by the moderator on the site, Remove rows if contains value from the remove list with formula and Filter, Remove rows if contains value from the remove list with Kutools for Excel. 3. Excel Ignore Blanks in Data Validation List. There are multiple options and neat tricks that can be used to make the data more visually presentable. Assumes user can update cell references appropriately e.g. (L9=TRUE,C9,"")], and I am trying to remove the blanks that result in this list from my drop down list. Then Go To Special dialog appears. For more examples of operators in formula criteria see this page. Read More: How to Delete Blank Cells in Excel and Shift Data Up 2. 1. New posts. Remove blanks from a list. The full sheet is available at rapidshare. Setup the Data Validation drop-down list. Step 2: Open Go To Special dialog. We put ours on a sheet called Cities, in range A2:A9. Sort results of INDEX/MATCH array formula remove blanks. Select the cell with the drop-down list. Select Each row in the Based on section, and check Same Values in the Find section . Use of Advanced Filters to Remove Blank Cells in Excel 7. Select Each row in the Based on section, and check Same Values in the Find section, and check Select entire rows option in the bottom. Ger. Search within r/excel. Re: Remove blanks from a list and sort automatically User this array formula in Sheet2 A2 pul formula across and then down =IFERROR (INDEX (Sheet1!A$2:A$200,SMALL (IF (Sheet1!$A$2:$A$200<>"",ROW (Sheet1!$A$2:$A$200)-ROW (Sheet1!$A$2)+1),ROWS (A$2:A2))),"") .confirmed by pressing CTRL+SHIFT+ENTER to activate the array, not just ENTER. Select the name list and click Kutools > Select > Select Same & Different Cells. Highlight the cells with the data and blank cells in the worksheet. Ni dung chnh Show. Right-click the selected table, open the Borders drop-down list on the Mini toolbar and select No Border. 2. Excel Ignore Blanks in Data Validation List My Online Training Hub. The list consists of the named range "Players" generated with the following formula: =OFFSET(Combat!$CX$1,0,0,1,COUNTA(Combat!$1:$1)). 50%, and reduces hundreds of mouse clicks for you every day. If MS ever makes that checkbox work like we'd want I'd considering upgrading to a newer version of Excel. Alternate Strategy: The previous steps work particularly well when your data set has many columns and you need to delete based on one column . What's new. Yes No Answer HansV MVP MVP Replied on May 9, 2018 Report abuse You could filter for blanks, select and delete the filtered blank rows, then remove the filter. The easiest way to remove blank lines is using a keyboard shortcut. If you are using the array formula, press Ctrl . Click Special in dialog to open Go To Special dialog. Currently, the new list generated has the same blanks in the same spots. There are 5 ways to remove blank rows in Excel. If the cell displays Keep, it means that the row does not contain the values in To Remove List, If show as Delete, you need to remove the row. . 4. Right now the best/closest solution I . 2. Posted by 1 year ago. Select any one of the drop-down lists that you want to remove. Then I have defined a name for the list called DataValList.Kevin, or for non array formulain 02=LOOKUP(9.99999999999E+307,CHOOSE({1;2},"",INDEX($N$1:$N$30,MATCH(TRUE,INDEX(ISNA(MATCH($N$1:$N$30,$P$1:$P1,0)),0),0))))and adjust named range to start at O2, If the solution helped please donate to RSPCA, Sites worth visiting: Rabbitohs | excel-it RoyUK | Kris' Spreadsheet Solutions. Repeat steps 3 and 4 for all the sheets you wish to merge. Create a dynamic list and remove blanks 1. Remove Blank Cells from list - solved. If you want it in another cell then change the $A$1:$A1 bit underlined in the formula to the call above the one you put the formula in. 5. Select the data range where there are blanks to remove. Can I remove blanks from a range without using sort. INDEX function will help to return a value from the intersection between the row number and the column number in an Array Keyboard Shortcut to Erase Blank Cells in Excel 4. Click Replace all. Click Data > Remove Duplicates, and then Under Columns, check or uncheck the columns where you want to remove the duplicates. In the Home tab, click the 'Find & Select' button on the right side of the Ribbon, so you can start to find blank rows. After free installing Kutools for Excel, please do as below:. Excel General. . 1. Click the Data tab Highlight Duplicates Set4. "Go to Special" method. Click the Input Message tab. See screenshot: Alphy; Oct 24th 2006; Alphy. None of the things I removed should affect the topic at hand. Check the In-cell dropdown box. my_drive Created on March 29, 2012. In the example below, we will show how to remove possible blanks from the slicer. This removes the spaces anywhere from the selected cells. This select only the blank cells in your data. It's free to sign up and bid on jobs. Here I introduce a formula to identify the rows which contains values from the To Remove List in another sheet, then you can choose to delete the rows or filter them out. Removing Blanks from Data Validation List Using OFFSET Function 2. How can you quickly solve it in Excel? Spaces can cause formula errors and frustration with data preparation and analysis. Click Ok. Now the rows which contains the values in To Remove List have been selected. 2. In any version of Excel, formula in C1 entered in cell with keystrokes Ctrl + Shift + Enter (not just Entered) and copy down: =IF (ROWS (C$1:C1)>COUNT ($B$1:$B$15),"",INDEX ($B$1:$B$15,SMALL (IF ($B$1:$B$15<>"",ROW ($B$1:$B$15)-ROW ($B$1)+1),ROWS (C$1:C1)))) In Excel 2010 use this formula that does not require Ctrl + Shift + Enter: Next, in a separate cell, enter the following: =FILTER (Your_Range, Your_Range <> "") The result will be your source data with no blanks. My range is made up of an entire column . Now you will see only the cells with data has a number next to. Remove Blanks From List. You are now being logged in using your Facebook credentials, Note: The other languages of the website are Google-translated. Removing Blank Rows using the Excel's Keyboard Shortcut . P pgc01 MrExcel MVP Joined Apr 25, 2006 Messages 19,887 Jan 25, 2007 #3 Hi Rachel This is a dynamic solution with formulas. For the example, we will use the list of NBA players from different teams and conferences, and their statistics from several categories (points, rebounds, assists, and turnovers): We will create a pivot table now, by selecting all columns where our data is located, so columns A:G, and then go to Insert >> Tables >> PivotTable >> From Table/Range: On a pop-up window, we will simply click OK, and a Pivot Table will be inserted into the new sheet: We will click on the Pivot Table, and then go to Insert >> Filters >> Slicer: Once we click on it, we will have a Slicer window opened: We can choose any Slider that we want- in our case, that will be Player and Conference: It is noticeable that we have blanks at the end of our slicers. Log In Sign Up. 3. Removes all occurrences of the given values in the list2 from list1. In the Select Same & Different Cells dialog, click in the According to (Range B) to select the cells in To Remove List of Sheet2. 4. How can I exclude the blank cells that are populating my Validation List? See screenshot: Tip: in the formula, A2 is the first value in the list you want to check if contains values in To Remove List, and Sheet2!A:A is the column includes To Remove List values, you can change them as you need. By matrex in forum Excel Formulas & Functions Replies: 12 Last Post: 07-22-2009, 11:13 AM. From the Go to Special dialog box, check the radio button next to Data Validation. To do so, click on the desired cell > add a Data Validation > in Allow: select List > in Source enter: =ListFirstNamesSorted. Click the OK button. If you need to remove all Data Validation from a worksheet, including drop-down lists, but you don't know where they are . I'm trying to remove the blank records from a combobox with two lists. I'll check out tonight if noone solves it before. Hi,Your wonderfully drafted article saved my day. Select 'Go To Special'. There are currently 1 users browsing this thread. Excel VBA code to select cells that contain a certain text string in one workbook, and then copy and paste these cells into a new workbook. To quickly select all cells with data, click the upper-left cell and press Ctrl + Shift + End. Using Go to Special Command to Remove Blanks from the List 3. This will generate a sub-list for your dependent dropdown, including blank lines. Remove Blank Cells from list - solved. See screenshot: Simple solution: create a contiguous list in a separate range of cells and set the data validation to the list source. 2. This helps if your original list is part of a table or matrix, and you want to retain the original records/rows in the table. See screenshot: If you have Kutools for Excel a handy multi-functional tool, you can quickly find the rows which contain values from the other list by Select Same & Different Cells feature and then remove them by yourself. Leave the Replace with box empty. The TRIM Function Remove Blank Cells Manually in Excel 2. Select the table with a border. Close. The Validation List has variable number of items from column to column. There we need to put a space and replace that with Blank (Nothing kept). Select all the empty rows you want to delete and press CTRL and Minus key (-) altogether.All the bank lines will be deleted. Click Home tab and Find & Select > Go To Special option in Editing group. Forums. I'm a little wary of installing something 3rd party. Enter the formula in the first cell of the unique list (B2 in this example). Use Excel Find Functionality or removing Blank Rows with Find & Select method. Ni dung chnh 5 Ways to Find and Remove Blank Spaces in ExcelWatch the TutorialDownload the Excel FileSpace Hunting1. Or. Tip: Remove any outlines or subtotals from your data before trying to remove duplicates. By TheRobsterUK in forum Excel Programming / VBA / Macros . The spreadsheet should now look like this, with only the blank cells selected. Now you will see only the cells with data has a number next to. 1. Columns N, O, P have the formulas, which you can put wherever you require. February 6, . 4. User account menu. Includes 100's of built-in formulas, pivot tables, and more. You can apply the following formulas to achieve it. Select the range of cells that has duplicate values you want to remove. Sort results of INDEX/MATCH array formula remove blanks. [COLOR="blue"][SIZE="4"][FONT="Verdana"]AAE[/FONT][/SIZE][/COLOR][COLOR="blue"]----------------------------------------------------[/COLOR], Forum Rules | [COLOR="red"]Message to Cross Posters[/COLOR] | [COLOR="black"]How to use Tags[/COLOR], Hi KiffarSee the attached file. Beginner. Points 200 Posts 28. Re: Formula to remove blank cells from list. In this article, you'll learn how to create a list of non-blank cells in a column in Microsoft Excel. Bottom Line: Learn 5 different techniques to find and remove spaces in Excel. Or go to the Home tab > Formats group, and click Find & Select > Go to Special: Select a range of cells for operation. On the Settings tab, click Clear All. In the Find what box, type the character. Select column A and F5>Special>Blanks>OK Edit>Delete>Shift cells up. 2. Create a dynamic list and remove blanks . I cannot access the file from work, but I guess you already selected the "Ignore blank" from Data->Validation (with the corresponding cell selected)! Use Excel Filter Functionality. Search for jobs related to Excel remove blanks from list formula or hire on the world's largest freelancing marketplace with 19m+ jobs. Note that we left out the header row, because we don't want that to be a selection option: If it's OK for people to leave the cell empty, check the Ignore blank box. See screenshot: 3. If the values in list2 don't exist in list1, the original list is returned. New posts New Excel articles Latest activity. FTR - Chips formula worked fine for me without any changes - even when my data started in A2 and went to A1000. I am aware I could filter it and do it manually but I am hoping to have an excel sheet where I paste the data, it automatically sorts the data I need without the blanks. We have two solutions to this issue: We can click on the Pivot Table and then go to PivotTable Analyze >> Data >> Change Data Source: After that, we will select only the range where our data is located, which is range A1:G10: When we click OK, we will not have blanks in our Slicers: We can insert the data in the Pivot table, for example, Player in Rows, and Points in Values, and then we will see that the word Blank is shaded: We will then right-click on the Slicer, and choose Slicer Settings: Once on the Slicer Settings window, we will check the box Hide items with no data: And we will have the Blanks removed from Slicer, although the blanks will still be present in the Pivot Table. Try this formula which is an ARRAY formula so enter it with Ctrl+Shift+Enter and then drag down ubntil it start producing blanks. Archived. On the Home Ribbon, under the Editing tab, click on Find and Select, and then Go To Special from the drop-down list. Press Ctrl + H to open the Find and Replace dialog. Click at the Filter icon in formula column to expand the Filter list, check Keep only, and click the OK button. Press F5 and Go To dialog pops up. Then select the first cell of the formula column, B1, and click Data > Filter. Here's what I am trying to do: Extract only users that are incomplete into a separate sheet and have the data automatically sort from the top without blanks. This is the SP list I am using. Open the Go to Special dialog box, either by pressing CTRL+G and then clicking on the Special button, or by navigating to Home -> Editing -> Find & Select -> Go to Special. See screenshot: 3. 5 Ways to Remove Blanks from Data Validation List in Excel 1. In the attached example, I need to list all entries other than those that are blank (NB - the data generates the numbers as text and the blanks . Explanation This example uses the UNIQUE function together with the FILTER function. Click Delete Sheet Rows. On the Home tab, in the Cells group, click Delete. New posts Search forums. Your browser has JavaScript disabled. Delete the temporary row 1 by moving the cell pointer to A1 and selecting Home, Delete, Delete Sheet Rows. Click Data > Data Validation. Use of macros to delete blank rows in excel. See screenshot: Note: Also you can filter out the rows containing values in To Remove List, and select them by pressing Ctrl, and right click to select Delete Row to remove them. They are "false blanks" as you named them above, and I am having trouble modifying your formula to suit. Last thing to do is tell Excel to use the Defined name ListFirstNamesSorted we just created, as the Source for our drop-down list. Paste your data in the blank worksheet. 10 Quick Ways to Remove Blank Cells in Excel 1. 1. Copy the column C range (including the blanks) to column D Select the column D range Edit>GoTo>Special>Blanks>OK Delete>ShiftCellsUp If you need a macro, the above could be recorded. See screenshot: Tip: If the compare ranges includes headers, you can check My data has headers option to compare without headers. . Working from the inside out, the FILTER function is first used to remove any blank values from the data: FILTER (B5:B16,B5:B16 <> "") The <> symbol is a logical operator that means "does not equal". Spaces can cause formula errors and frustration with data preparation and analysis. The Ignore Blanks option *IS NOT* going to remove blank cells from your list. To solve this problem, we will use IF, INDEX, SMALL and ROW function in Microsoft Excel. Removing blanks cells from a list. To create lists based only on the actual line count, I will use a secondary name, called DepDD_Dyn, as follows: =INDEX (DepDD_All,1,1):INDEX (DepDD_All,COUNTA (DepDD_All),1) Reference this name in your dropdown to display only lists with relevant number of items. Remove Blank Lines Using Keyboard Shortcut. This site uses cookies. = UNIQUE ( FILTER (B3:B12,B3:B12<>"")) MY. Oct 24th 2006 #1; I need to generate a list of items from a column of data which frequently changes. Click in the Source box, then select your list range. This will extend the selection to the last used cell. Excel forum for questions on Excel, Power Query, Power BI, Power Pivot, Dashboards, VBA and related Excel issues. Can I remove blanks from a range without using sort. Register yourself now and be a part of our community! 1. If you would like to use all features of this site, it is mandatory to enable JavaScript. I attached stripped down version of the sheet which is small enough to post. Wonderful solution using already built-in Excel tools. . In this article we're going to show you how to remove blanks from a list and create a new table using only formulas. The reason for this is that we included all the data from columns, not only the range where our data is located. Open the spreadsheet with WPS Spreadsheet. --- Kind regards, HansV https://www.eileenslounge.com Select the cells you want to locate the drop down list, then click Data > Data Validation. In another way, we can remove the spaces by using a TRIM function. Example #1 - Go To Special Method As an example, here's how you can delete the # symbol from cells A2 through A6. The detailed explanation of the formula's logic is provided in a separate section, and here's how to use the formula to extract unique values in your Excel worksheets: Tweak one of the formulas according to your dataset. Remove 'nice to have' and 'should have' parts as req. Column A:D (A=Name1, B=Name2, C=Name3, D=Name4) Column A Range is A1:A20 (But my list data is up to A1:A12 Only so from row A13 to A20 is Blank) Column B Range is B1:B20(But my list data is up to B1:B17 Only so from row B18 to B20 is Blank) Select Blanks and click OK. Excel selects the blank cells. Find & Replace2. For example, in this worksheet, the January column has . Add data in rows below and the validated list will expand. Right click on any one of the highlighted cells and select Delete. Step 1: Select the data range that you want to delete or remove blank or empty rows or columns in Excel. 5 Ways to Find and Remove Blank Spaces in Excel; Watch the Tutorial; Download the Excel File; Space Hunting; 1. After selecting the desired row (s), we need to press the right-click button via the mouse on any respective row header and select the Delete option from the list. If there are no 'null' values in the list, the original list is returned. r/excel. Thank you very much for this! See screenshot: 5. Maybe better is Edit>Delete>Entire Row Gord Was this reply helpful? http://rapidshare.com/files/2942954219/Combat.xlsx. Click OK in the popup "Highlight Duplicates" dialog. See screenshot: 3. Right-click within one of the selected cells, and choose Delete in the drop-down menu . Usage Power Query M List.RemoveNulls ( {1, 2, 3, null, 4, 5, null, 6}) Output Select a cell next to the original list and type this formula =IF (B2="","",MAX (A$1:A1)+1) into it, and then drag the autofill handle down to the range you need. If you want the selected rows are more outstanding, you can check Fill backcolor or Fill font color and specify a color for the same values. On row 6 is my attempt to remove blanks in a list in columns O-Y. Using Pivot Tables in Excel, and Slicers alongside them is a great way of filtering data sets and extracting desired results from them. The column contains the following formula: =IF (D2="Yes",B2,"") Excel is treating the result as an empty string and not blank. thanks!!Regards,Prakash. Removing blanks from validation list using indirect function I am using an INDIRECT function in my Validation List. Remove blanks from data validation list Question 1614 Views | Last updated October 5, 2021 Hello, I am getting blank values in my data validation list. The Ignore Blanks option *IS NOT* going to remove blank cells from your list. (0 members and 1 guests), By PeteABC123 in forum Excel Formulas & Functions, By matrex in forum Excel Formulas & Functions, By TheRobsterUK in forum Excel Programming / VBA / Macros, Search Engine Friendly URLs by vBSEO 3.6.0 RC 1, [SOLVED] Remove blanks from a list and sort automatically, Remove blanks from a list and sort automatically, How To Learn Excel Effectively by Helping People. Open and create multiple documents in new tabs of the same window, rather than in new windows. Only issue was it took about 2 seconds to calculate the list, which is what you get from Array Formulas over long ranges. The TRIM . Select a blank cell which is adjacent to the first cell of the list you want to remove, then enter formula =COUNTIF ($D$2:$D$6,A2) into the Formula Bar, and then press the Enter key. Workbook().Range() references for samples located in separate sheets/workbooks as req. Method Use Excel's Advanced Filter on the Data tab | Sort & Filter section. 4 Easy Ways to Remove Blanks from List Using Formula in Excel Method 1: Remove Blanks From Vertical List Using an Array Formula Method 2: Perform an Array Formula to Remove Blanks From Horizontal List Method 3: Use the Go To Special Option to Remove Blanks From List Method 4: Remove Blanks from List Using the COUNTBLANK Function Quick Notes Use of Filter Option for Removing Blank Cells 6. Re: Remove blanks from a list You could possibly use a Non-Array alternative K2: =LOOKUP (REPT ("Z",255),CHOOSE ( {1,2},"",INDEX ($A2:$F2,MATCH (1,INDEX ( ($A2:$F2<>"")*ISNA (MATCH ($A2:$F2,$J2:J2,0)),0),0)))) copied across to P2 (in case of 6 non-blanks) Note re: the above the following assumptions Back to, =IF(ISERROR(VLOOKUP(A2,Sheet2!A:A,1,FALSE)),"Keep","Delete"), Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by Press F5 and click Special in the Go To dialog that appears. Extract a List Excluding Blank Cells To get the 'no blanks' look we first need to create a new list that excludes the blanks. Excel remove blanks from list. After free installing Kutools for Excel, please do as below: 1. In the Select Same & Different Cells dialog, click in the According to (Range B) to select the cells in To Remove List of Sheet2. Go to the Settings tab, and select List in the Allow drop-down list; 2). Using Excel Filter Function to Remove Blanks from the Data Validation List 4. We have two solutions to this issue: We can click on the Pivot Table and then go to PivotTable Analyze >> Data >> Change Data Source: After that, we will select only the range where our data is located, which is range A1:G10: When we click OK, we will not have blanks in our Slicers: Select a cell next to the original list and type this formula =IF(B2="","",MAX(A$1:A1)+1) into it, and then drag the autofill handle down to the range you need. Remove blanks from list via VBA. The first way we can remove the extra unwanted spaces with the help of the FIND and REPLACE option (Ctrl + H). This will spill into adjacent cells. 1. Go to the Data tab in the Excel Ribbon. Select the cell range with values which you have extracted above in the Source box; 3). Syntax List.RemoveNulls ( list as list) as list About Removes all occurrences of "null" values in the list. Simple solution: create a contiguous list in a separate range of cells and set the data validation to the list source. Here's our original list containing blanks starting in cell A2 through to A9: And in column C we'll create our new list that excludes the blanks. Basically, I want the dropdown lists in column B to pick up all entries that are not blank in row 1 that are in or beyond column CX. Im populating a drop down list from a column on a separate sheet and unwanted blanks are showing up. Excel will surround with curly braces {}. It worked beautifully and I could achieve the desired result.. Sheet here: http://rapidshare.com/files/2942954219/Combat.xlsx, The dropdown lists in column B are not erasing blanks. Stop looking at the formula bar, I don't want to put you off Select Blanks and click OK. 2. Few corrections around the With statements, to properly define the range : Private Sub CompanyList () Dim c As Range ComboBox1.Clear With Worksheets ("Database") For Each c In .Range (.Range ("B3"), .Range ("B" & .Rows.Count).End (xlUp)) If c.Value <> vbNullString Then ComboBox1.AddItem c.Value Next c End With End Sub Share Improve this answer Formula 1: Remove Blank Rows in Excel Using IFERROR, INDEX, SMALL, IF, ROW, & ROWS Functions Formula 2: Delete Blank Rows in Excel Using IF, ROWS, COUNT, INDEX, SMALL, ROW, & ROWS Functions Formula 3: Clean Up Blank Rows in Excel Using FILTER Function Formula 4: Omit Blank Rows in Excel Using COUNTBLANK Function The formulas in columns AA-AK don't seem to work. Now the rows containing values in To Remove List have been hidden. Press Ctrl + 1 to open the Format Cells dialog box. 3. I do. Please do as follows. You'll need to create another list using an array formula in another column using data from A2:A10, say column C, then create a dynamic named range for your drop down list, hide column C. You're done. Syntax =IFERROR (INDEX (list range,SMALL (IF (ISTEXT (list range),ROW (rows from 1 to count of list items),""),ROW (cell reference from first row))),"") Steps In D4: Code: Use the sort by column method. Increases your productivity by A blanks column and insert the COUNTA function blanks option * is not * going remove... Sheets/Workbooks as req, follow these steps: 1 ) click Kutools & gt ; select gt... Indirect to remove blanks from a combobox with two lists ) references for samples in. Show duplicated values which you may Delete Quick Ways to remove then select the box... Edit & gt ; select & gt ; select & # x27 ; t exist in list1, January... Samples located in separate sheets/workbooks as req for all the data Validation list in list! Operators in formula criteria see this page that are completely empty and leaves rows with &... Extend the selection to the list, and choose Delete in the United States and/or other countries a! Mouse clicks for you every day for you every day formula column to expand Filter. Using sort next to data Validation look up list Post: 07-22-2009, AM! Long ranges I need to: 1 remove a specific character the sheets excel remove blanks from list wish to.. Can be used to make the data validated cell updates, you need to: 1 ) JavaScript! To make the data and blank cells selected are No & # x27 ; null & # x27 Feature... Quick Ways to Find and remove blank cells in Excel 2 the,! Of an entire column that with blank ( Nothing kept ) empty and leaves rows with &. Values which you can check my data has headers option to compare without headers columns,! Now and be a part of our Community B2 in this example ) blanks are up... Community member ; Ask a new column Allow drop-down list unique function together with the data range where data... Awesome trick only removes rows that are completely empty and leaves rows with Find amp! From list without any changes - even when my data started in A2 your! Of Microsoft Corporation in the Source box, check the radio button next to range! Multiple options and neat tricks that can be used to make the data more visually presentable # x27 s! Remove spaces in ExcelWatch the TutorialDownload the Excel FileSpace Hunting1 column on a called. A blank worksheet column and insert the COUNTA function called Cities, in this example ) neat... Blank lines is using a keyboard shortcut techniques to Find and replace that blank... Download the Excel Ribbon will see only the cells with drop-down lists that you want to remove, these. Special Command to remove list have been hidden & quot ; highlight duplicates & quot ; Go to Command... Of this site, you can apply the following Formulas to achieve.... First way we can remove the extra unwanted spaces with the data tab | sort & amp ; Functions:. Then select your list range range that you want to remove blank lines is using a keyboard.. Now highlights all the sheets you wish to merge also navigate the Home,... Of cookies the Settings tab, in the Go to the Last used cell want I considering! And create multiple documents in new tabs of the highlighted cells and set the data range ( including the cell... List will retain the original list is returned simple solution: create a contiguous list in list! Values you want to remove duplicates from any column, B1, and click OK I remove blanks the! With only the cells group, click the OK button for your dependent dropdown, blank... After free installing Kutools for Excel, retaining the original list is returned Table ( )! Blanks will be removed from the selected cells Excel Programming / VBA / Macros the }... Better is Edit & gt ; select & gt ; Go to Special Command remove! Bottom to create a blank worksheet one of the given values in Excel 1 ours!, Pivot tables, and click OK tables in Excel 1: to remove list have been selected made of! Evs1 in forum Excel Formulas & amp ; Different Cells.See screenshot: Alphy ; Oct 2006! This formula which is an array formula, press Ctrl + Shift +.. And indirect to remove blank spaces in Excel 1 a drop down list from a combobox with two.! Open and create multiple documents in new windows in dialog to open the Format cells dialog box, then the., which is SMALL enough to Post the Ignore blanks option * is *..., check the radio button next to data Validation list in the Based on section and... First way we can remove the blank cells in Excel and insert the COUNTA function Slicers alongside them a! Do is tell Excel to use the Defined name ListFirstNamesSorted we just,. Button next to data Validation look up list, including blank lines sheets/workbooks as req data visually... New list generated has the Same blanks in a list in Excel Hunting ; 1 3 and for. The Find section A2 and went to A1000 in your data, then the! Screenshot: Alphy ; Oct 24th 2006 ; Alphy any column,,. Formulas & amp ; select & gt ; select method this Problem we... This page 'd want I 'd considering upgrading to a new column the of! Multiple documents in new tabs of the Same spots it is mandatory to enable JavaScript you! And/Or other countries box, type the character add data in rows below and the logo! List using OFFSET function 2 select + on the Filter list, and click OK! To our use of cookies sheets/workbooks as req 50 %, and reduces hundreds of mouse for! Currently, the new list generated has the Same spots in data Validation list use Macros! Where our data is located s free to sign up excel remove blanks from list bid on jobs A9... In formula column to expand the Filter list, which is SMALL enough to Post tip: if the ranges. If, INDEX, SMALL and row function in Microsoft Excel Font Color right-click within one of Same! > select > select > select > select > select Same & amp Functions! Select No Border duplicated values which you may Delete list ; 2 ) Validation look up list pointer A1. Cell Color or Filter by cell Color or Filter by Font Color to ensure the... List2 from list1 be removed from the list, check the radio button next to been.. Use select all ( Ctrl + H to open Go to Special & quot ; method this example.! The Formulas, which is SMALL enough to Post wish to merge if you are now logged! And frustration with data has headers option to compare without headers blanks remove... Values to a new question little wary of installing something 3rd party *... Note: do not try and enter the formula in the Based on section, and Same. More: how to remove blanks from data Validation list has variable number items. & quot ; Go to Special Command to remove a specific character validated cell updates, you need generate. Is not * going to remove blank cells in a separate sheet and unwanted blanks are showing up: a! I & # x27 ; Go to Special Command to remove get from array Formulas long. Of the selected Table, open the Borders drop-down list ; 2 ) create documents! 5 Different techniques to Find and remove spaces in Excel worked fine for me without any changes even! Cells selected as below: to remove blank cells from your list copies the values in to remove including... Even when my data started in A2 and went to A1000 and bid on jobs to our of... Button and select No Border to select your data, click the upper-left cell and press Ctrl+T achieve.! As the header row ) and press Ctrl+T COUNTA function specific character: to! Up and bid on jobs you want to Delete or remove blank cells in your data the United and/or! Same & Different excel remove blanks from list I need to generate a list in columns O-Y with data preparation and.... A blank worksheet a newer version of the range where excel remove blanks from list are blank cells in the to... Sheets/Workbooks as req Source data range ( including the first row as the Source data range there. Register yourself now and be a part of our Community Cells.See screenshot tip! To a new question languages of the highlighted cells and set the data tab in cells. There are blanks to remove cell Color or Filter by Color and the! If there are No & # x27 ; t exist in list1, original. Your range into a Table ( Ctrl+T ) two lists Same blanks in data Validation to the Last cell. Do is tell Excel to use all features of this site, it is mandatory enable... ; highlight duplicates & quot ; method has duplicate values you want remove. The worksheet not try and enter the { } manually 07-22-2009, 11:13 AM be an alternative to Office!: Alphy ; Oct 24th 2006 ; Alphy should now look like below: 1.. To merge the validated list will retain the original list is returned SMALL enough to Post or... Using an indirect function in Microsoft Excel show how to remove the spaces from. Are No & # x27 ; solution: create a blank worksheet this excel remove blanks from list ) uses the unique list B2... And Find & amp ; Functions Replies: 3 Last Post: 02-18-2012, 12:33.. Would like to use all features of this site, you need to:..
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