multiple selection dropdown in excel

If the tab is not there, right click on a blank area to the right of the ribbon and choose Customize ribbon. What is needed if I want to remove one of the list items I have selected (what if I accidentally added one and now need to remove it)? End If For example let us say we have the following: Column 2 Drop Down Blue: Light Blue, Medium Blue, Dark Blue Yellow: Light Yellow, Medium Yellow, Dark Yellow, Thus, if I pick Blue in column 1 then in column 2 I have the choice to pick Light Blue and/or Medium Blue and/or Dark Blue, If I picked Blue and Yellow in column 1 then in column 2 my options to pick are: Light Blue and/or Medium Blue and/or Dark Blue and/or Light Yellow and/or Medium Yellow and/or Dark Yellow. I need to create a multiple selection drop down list for an entire columnexcept the first few cells. 1) What line do I change to allow the multiple select to work. Please help me out as I am working for a company and this database needs this function immediately for me to start entering the data in it accordingly. Clicking Yes will allow you to proceed with the current value and will not show the error again. Is there any difference compared to the earlier code! Now, select the cell into which you want to add a drop-down list and click the "Data" tab. Note:If the check box is unavailable, the data source is locked. One question- how would i modify this to do multi-selects in multiple columns? 2). Help! Thank you! Thanks. So the header row had its own built in sorting/filtering dropdowns that the code may be messing with?? Jim B. Hi, Ive now made a list using this code. Thanks, I look forward to hearing back from you. Hi, If the sheet is protected, multiple drop down list is not working ? Thank you so much for providing this service! Thanks in advance for your help. I have used one of your https://trumpexcel.com/select-multiple-items-drop-down-list-excel/ But, how can we limit in selecting only max 3 values from drop down list. orange, apple, banana, peach Can you please let me know how can i deselect an entry?I am not able to delete an entry manually. As the code stands, the only way to do this is to delete the cells contents and retype it in the new column, which is not ideal. Select Items From Drop Down List. Hello Jason, If you want this to be applied to all the drop downs in your worksheet, remove the following line from the code: Also remove one the END IF from the end of the code. Youre great . I have had the same issue even though the spreadsheet was saved as macro-enabled, the code never works when I close and reopen the spreadsheet, What if I wish to have more than one dropdown with different multible choice, a great thanks for great efforts I have zero VBA knowledge, so used your code to work with I already saved as XLSM, however every time I enter a value in droplist, then try to select another value from it, I get an error syntax error something strange, though I ready your code worked smoothly with other readers, only sadly with me, didnt I hope you can reply to me with solution or cause of error at least, thanks webo https://uploads.disquscdn.com/images/6b616b8c296f18f73245dd1ceba825bad42f3a7e5982c0ec1d7b9ddfd4275874.jpg. I believe these codes are interfering as both sets of codes (your and mine) is fired when you try to use the drop down in W3. Multiple selected values in PowerApps are stored as semi-column separated values in . In the Data Validation dialog box, select List from the drop-down menu for 'Allow'. Is there a way to get circle invalid data to work properly with the multi-select columns? = INDIRECT ( "Cars [Model]" ) Enter the above formula into the Source box. I made the change: My validation list is on another tab. Help appreciated please. I pose same question; did you get an answer, Dan, you dont do that in the code. Target.Value = xValue1 & ", " & xValue2 Thanks. How do you take the validation out so I can add text to the end of the cell, text that isnt in the dropdown? Hello, Im getting an error on this line If Len(OldValue) Len(NewValue) Then Any thoughts? Now you can select multiple items from the drop-down list in the current worksheet. Your code has nearly got me to what i need done , Many thanks. Any clue on what I can change in the code to keep this from happening? any thoughts please, edited code so that the list removes a duplicate element if that happens: https://pastebin.com/N9RGFkBZ. Advanced Excel How does the code need to be changed if, instead of separating the multiple selection by a comma, the additional selections are added in separate cells in the same row? Note: If you can't click Data Validation , the worksheet might be protected or shared. Is there anyway to filter based on ONE value for all the cells(those that have many values and those that have one-separated by a comma? Both happens the same the code is gone after I reopen my file. If I specify a certain cell as the target address (cant do column because there are other cells in the same column where I can only allow one option to be chosen), is there any way to use offset or relative references so that the target moves accordingly if, for example, I insert rows above the cell that is being referenced in the code? Can you please help. Private Sub Worksheet_Change(ByVal Target As Range), Dim Oldvalue As String Worked perfectly well . However, Id like to get it working on column 6 too but instead of having the comma seperate each value I want to use a hyphen instead. Can you help? How to get the count of selected items instead of those values? What am I doing wrong?? Yes, yes I did. I know almost nothing about code. sir how can i create 2 rules (multiple dropdown selection) in two or more different column? Im new to Vbasic so I dont really understand the code, Oldvalue = Target.Value If Oldvalue = Then Target.Value = Newvalue Else If Target.Value = Oldvalue Then GoTo Exitsub Else Target.Value = Oldvalue & ; & Newvalue End If End If End If Application.EnableEvents = True. Set Up Your First Drop Down List. dropdown.onchange = onCatChange; The next issue is that when I select 2 options in my drop down list and then try to delete one it then duplicate and add them back to speak. Thank you in advance. I have the below code in Excel from "Excel Drop Down Multiple Select or Remove". On the form template, place the cursor where you want to insert the control. Can we un-select the few one from the list? Please could you advise if you are able to help with creating a list box in word with the functionality to select multiple dropdowns? Paper Set Up. You can customize the error message. Is there by chance a way to go back to the cell and remove one entry without getting the error message (due to the data validation; list)? I can't figure out what I've done wrong. thank you. However, this one is the best and simple. Column B is a 'list' column where I only want to be able to pick one single value (in this case, let's say a child's name). Software I would create the drop down list and it would work fine. One way to do it would be to put your list of ltems in A1:A10. Any suggestions in case I click on something accidently and need to remove it without (hopefully) clearing the whole cell and starting over? Any ideas? The INSTR function returns the position of the first occurrence of a substring in a string. Below is my code: Option Explicit Private Sub Workbook_SheetChange (ByVal Sh As Object, ByVal Target As Range) If Not Sh.Name = "Dane" Then With Sh Dim Oldvalue As String Dim Newvalue As String . I even downloaded your code, and tried running it on my machine, and I still am only able to select one of the drop list items. Hey Karthi.. Application.EnableEvents = True We have listed several approaches to make multiple selections in a drop-down list. However, once I insert your code into the box, nothing is happening. The additional tutorial above Creating Multiple Drop-down Lists in Excel without Repetition removes but its multiple cells. End If I want in column J to select corresponding automatic comma separated values as per the table. one, two, one, two, other. You can find a sample file and instructions, in a blog post that I wrote a couple of years ago - Select Multiple Items from Excel Data Validation List. LBobj.Visible = False End If I earn a small commission if you buy any products using my affiliate links to Amazon.

Is this possible at all? Because I am working in the construction industry and for my labor allocation I will be selecting the labor names from a list. I did exactly as per your instructions. Thank you Sumit! When I selected the the wrong entry from the drop down, it doesnt give me the option to delete it. I am having a problem counting the selections now. I am also looking for an answer to this problem! Thanks. As exemple, xxx will be recognized if standing allone in the cell, but not in cells with two choices, like in xxx, yyy it simply does not appear in filtered results at all. The output is Option 1,Option ***,Option 1, Option 4. Do we have to save the file in a macro-enabled template? HELP . Any help is much appreciated! HasExcel changed in the meantime and do I need to modify the code? How can i delete items from the list?in the above program if i want modify then i have to delete everything and select once again is there any method to just delete required items? I have read all of the comments and there are many unanswered questions about subsequent filtering of data using the multi select cell information. If I had for example entered 1 in the cell in column A prior to pressing TAB, if I then enter 2 in that same cell, the VBA code will make the data in the column A cell be: 1, 2. First, create a table that separates the components of each vector. I have enabled macros, and allowed trust access to VBA project object model, but again, the code doesnt work. Even in drop down list have many choice, How to remove mistakenly selected drop down? I need to protect the worksheet, but once I do that the code no longer works. Note I made two changes (1) replaced the target address to $B$9 and (2) the spacing between selections from , to vbNewLine. In my list, I have a wildcard (Other: ***), that I want people to be able to replace with an additional response. I started with your code at the top of the thread and started making changes based on your recommendations. On Error GoTo Exitsub Its the same document on a shared server. Macro security, make sure after an office 365 update you turn your macro security trust back off otherwise it might block this code. This returns a result for each item in the Customer column. Here you can see, we have selected Pen from the list (image below). I would like to know if Excel supports the ability for a drop-down list to be multi-select. Thanks a lot for the kind words.. Glad you found it useful . See screenshot: 2. However, when I do that with the above code, it copies what I have listed and then shows it again with my changes. I discovered this solution after a short amount of time spent researching: https://trumpexcel.com/select-multiple-items-drop-down-list-excel/ Additionally, you can create a Listbox by following this tutorial: https://www.contextures.com/excel-data-validation-listbox.html An Unexpected Error has occurred. Do I need more code? If the number of check boxes exceeds the height of the control, a scroll bar appears on the right side of the box so that users can see the remaining choices. amazing ! If I need to select some Items and then add those in the cell, how can I make this? So for example, lets say I have a table of fruit choices for 5 people (separated below with with drop down list as above, the responses are banana, apple, orange; apple, orange; banana, orange; apple; banana, apple, is there a way to run a pivot table so that I know how many people chose banana, how many chose apple, etc. Application.EnableEvents = False The spreadsheet works when I save however this is contained within a shared folder so when my colleague accesses the code no longer works. I want to reference a list defined in Worksheet X from cells in Worksheet Y. I have a range of values in consecutive cells in Worksheet X lets call them A, B, C, D, E. Ive copied the code above and no joy. Continued scrolling through the comments, and found the answer in Muhammad Elboreinis post! I notice Rachel also commented below having the same issue. Honestly cant get this to work. . Is this code in addition to the original code in the tutorial? So in your case, it would be sheet 1. Option Explicit This time we are at Sheet3. Great Information and presentation! However, I can see that there is a problem trying to deselect an item. How can I do this? (rebooting, starting over, downloading the sample and adding my information there) I cannot get it to work again! so indirectly it counts no of items =(LEN(B6)-LEN(SUBSTITUTE(B6,,,))+1). In column I & J I have multi select boxes. Then, click any cell that has a drop down list, and click the popup to choose items. I really need to do this but I cant figure out how. WrdArray() = Split(sText, ",") Will enable you to select multiple values from this drop down list menu. Feel free to comment if anything seems difficult to understand. Red This has been really helpful, thank you so much. How can you apply this formula to a range of cells? For the dependent drop-down list, enter =exporters_list (the name created in step 2.3). I downloaded the sample to select multiple items. This is great but what if I make a wrong selection. Dim fillRng As Range Eg. How do you deselect once selected using this code? End If This code is re-adding lines of text to what should be 'plain' cells if I go to correct a typo, or make a change or addition to the text in the cell, as opposed to just behaving 'normally' and accepting the change (without re-adding the entire text again). Question: I have another column in the same sheet I would like to put a multi select drop down list into. Is there any way to fix this to make sure we get the same results whether people type before or after selecting from the existing list? In this section, we will arrange the selected items in newlines. [quote]This works well, but I am unable to remove an item once selected. Thank you for querying in this forum. But.. Now my problem is that it doesn't work if the worksheet is protected, even if the actual cell containing the dropdown list is unlocked. Click Kutools > Drop-down List > Multi-select Drop-down List > Settings. Newvalue = Target.Value I was using Spyrules code he posted above, which is: If Oldvalue = Then Target.Value = Newvalue, ElseIf Target.Value = Oldvalue Then <~~~ This prevents self-duplication. I was wondering the same with specific columns and i did it like this and it worked, hope you can get some help of this: If Target.Column= 2 or Target.Column = 4 Then. This code will allow you to select multiple items from the drop-down list. I have copied your VBA without repetition but it doesnt seem to work. How can I do this? This is a little bit late, but I just came across this and have a couple questions. A multiple-selection list box is list of choices that looks like a scrollable list of check boxes instead of a typical list box. This is great, thank you. It will work fine then. and if the user has already selected "orange", then excel I know a guy who is an MS Project champion. When I use the debugger it points to: I have successfully created a multiple drop-down list without repetition thank you. Now i need to remove everyone and select them all over again. However if I select item A and item B then click item A again to remove it, it does not remove item A. I just does nothing. Instead of 3 in the following line: is it possible to use a reference to the table and column? Now you will be able to make the changes and enter manually in the cell. Else Here we have several stationery elements, using these we will create a drop-down list and select multiple items there. In case anybody has this same problem I figured out a different way to code this and it solved the problem: To Select Multiple Items from a Drop Down List Dim Oldvalue As String Dim Newvalue As String Dim a As Long Dim b As Long Dim c As Long Dim d As Long, Set the header values were looking for in the sheet a = WorksheetFunction.Match(Vendor Type, Sheet1.Range(A1, Sheet1.Range(IV1).End(xlToLeft)), 0) b = WorksheetFunction.Match(Types of data shared with Vendor, Sheet1.Range(A1, Sheet1.Range(IV1).End(xlToLeft)), 0) c = WorksheetFunction.Match(Data Transferred, Sheet1.Range(A1, Sheet1.Range(IV1).End(xlToLeft)), 0) d = WorksheetFunction.Match(Audit Artifacts Received, Sheet1.Range(A1, Sheet1.Range(IV1).End(xlToLeft)), 0), Application.EnableEvents = True On Error GoTo Exitsub If Target.Column = a Or _ Target.Column = b Or _ Target.Column = c Or _ Target.Column = d _ Then, If Oldvalue = Then If Target.SpecialCells(xlCellTypeAllValidation) Is Nothing Then GoTo Exitsub Else: If Target.Value = Then GoTo Exitsub Else Application.EnableEvents = False Newvalue = Target.Value Application.Undo Oldvalue = Target.Value If Oldvalue = Then Target.Value = Newvalue Else: If InStr(Oldvalue, Newvalue) = 0 Then Target.Value = Oldvalue & , & Newvalue Else: Target.Value = Oldvalue End If End If End If End If End If, Application.EnableEvents = True Exitsub: Application.EnableEvents = True End Sub. Summit, thank you for this great VBA code. Never mind, figured it out. So, put space between the variable and operator(&). Could this be the issue? Hi, this was really helpful but please could you provide the code for the loop? I tried it does not work. To learn more about the cell referencing in VBA, check out How to refer a range or a cell in Excel VBA. Set fillRng = Nothing However, now not all of the cells I originally selected are allowing multiple selection. Same goes for when I want to add my own comments that is not on the drop down list source. These boxes give comma separated values. To select multiple items, we need to use the VBA code. Here is a simple multiple selection drop down - choose names from the drop down, one at a time. I just swapped out Target.Address for Target.Column. fillRng.Value & ", " & .List(i) Thanks, Sumit. Hi This is a very useful and simply explained video. If i try to delete the Orange text, it doesnt work. You can apply one of the following VBA codes to make multiple selections in a drop-down list in a worksheet in Excel. Select the cell or range of cells where you want the drop-down list to appear (C2 in this example). If Trim(WrdArray(i)) = Trim(sNewValue) Then CheckIfAlreadyAdded = True I had to copy this code into 2 places to make it work. Is there a way to add a Sum of all the values collected? Your posts are fantastic Sumit. [CDATA[ */ Hi Sumit Thank you for this great information! Ive been playing around with this some more and have realized that the error only appears when I have my spreadsheet formatted as a table. Basically I want filter function to comma separate my lists I guess? Turns out, I needed to save and exit for the code to run and work. After successfully installing the package now we need to add this module in our app.module file. Thanks, it works great. If Target.SpecialCells(xlCellTypeAllValidation) Is Nothing Then Ctrl-A to select all would be also nice. When you have placed this code in the backend (covered later in this tutorial), it will allow you make multiple selections in the drop down (as shown below). It stops the moment the sheet is protected .. my apologies if this has already been answered as i am unable to find any threads on password related issue for this VBA command .. If someone clicks on a cell that has already been populated (not by them, but someone else) the selected values are cleared and the cell is blank again. However, creating a dropdown . I dont want to have to delete all the entries already selected, only one or two. This assumes that your table is called Cars, and that Model is a column header in that table. Change the following line: If Target.Address = $C$2 OR Target.Address = $D$2 Then to If Target.Column = 11 AND Target.Row > 1 AND Target.Row < 10001 Then, I was using If Target.Address = $G$2 Then, This worked on the one cell allowing multiple selections in the same cell with a comma between. Depending on how you design the multiple-selection list box, users may also be able to type their own list item next to one of the check boxes. Dim Newvalue As String I am trying to create a pivot table with independent filters instead of all the line items in each cell. hi sumit, How to get the selected column header name for the selected cell. Else Target.Value = Oldvalue & ";" & Newvalue End If but is there a way to combine both these things? I tried but i failed. Today's example shows how to make a multiple selection drop down with codes. Thanks a lot in advance!!! As we can see a drop down list is created which asks the user to choose from the . Will ask him and post back. Hi I am currently using this formula and all columns with data validation have the multiple selection option now, however I want to restrict the multiple selection only to one column. Now, both picklists appear in every row letting you select a department and manager for each project. This helped me a lot with some work related issues! If Not Application.Intersect(Target, xRng) Is Nothing Then The cells that contain the dropdown are not protected but the vba still doesnt work. You are welcome to download the practice workbook from the link below. First question: how do I reference Worksheet X from cells in Worksheet Y do I need to change the $C$2 in the example code to something like =X!$A1:$A5 ? Have a look at this tutorial: http://trumpexcel.com/2013/07/dependent-drop-down-list-in-excel/. Everything is working well now. Exitsub: Dim mn As Range, pq As Range 0 Likes GoTo Exitsub Increases your productivity by TIA. End With The sheet is now protected and the code no longer works. The entries in the list box must be associated with a particular repeating field or repeating group. I want B to remain a single selection, but I want to have the option for E and F to have multiple entries (items) Any help would be appreciated. Repeating fields allow you to store more than one value in the field. For example I select one, two from drop down list. This is great. ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. Hello Sumit, thank you for this expansive tutorial, I used this solution now but have a follow up question: I want to use the multiple entry result cell as input for another list lookup function. An easy way that requires no code is to add a blank cell to your range. Just had one problem: why does it refrain me from editing other cells? A conventional drop-down list always selects a single item. My multiple entry cell looks like Item 1, Item 4, Item 4, Item 10 so far, so good. (Use case is that after review with teams, we need to change the selected teams). . The worksheet has about 186 rows (and growing). Hi, I recently changed the Columns numbers in the VBA code because the applicable Columns changed location and now Im getting compile errors. In the code window, copy and paste the above code. However, I want to display only the count. How can I get it to work on a protected sheet. My names Shakil. Please could you help or provide any suggestions for a novice like me. Thanks! Currently, my drop down list text is located in Sheet 2, but the drop down box itself is in Sheet 1. Then Click Data validation under Data bar. Back on the first sheet, select the blank cell to the right of the first label. The MultiSelect property in Excel VBA allows a user to select multiple items in a list box. Hi, I was able to get the code to work, but when an email marco was attached to the spreadsheet it quit working. Before applying Kutools for Excel, please download and install it firstly. The code is in there but it doesnt seem to have worked. Open the worksheet contains the data validation drop-down lists from which you want to make multiple selections. Nevermind. In drop down tap beside the list there will be a option that will allow me to insert whatever i want to insert .Is it possible ? HI, Happy 2018!! End If I have Excel 2010 and cant seem to get this to work. What are the three items you want most?" Reopened VBA, deleted code from Sheet 1 and copied the code to Sheet 2 then closed VBA. Allowing for multiple selections from a drop down box is great! The first step is to locate all entries in the Customer column that contain the text entered in cell B5 on the Report sheet. So also Item A after an item B is selected. In this case, the excel will find that Banana have the lowest value among the option i had choose hence the value showed up is 2. Oldvalue = Target.Value Here with your solution I have to select each one-by-one. Now you can select multiple items from the drop down list. I have tried this code and it seems to remove a selected item, but only if nothing else has been selected. I tried emailing my spreadsheet with the added code but when they get the file the code in not there. I would like to have the same ability in two columns. My scenario. There should be a Project Explorerpane at the left (if it is not there, use Control + R to make it visible). I ran into a snag when I need to un-select a previously selected item from the list. Can you please help with another issue I have in regards to macros and multiple section of various sheets for PDF conversion and/or printing. Thanks! VBA: Set permission to read Excel file to whole organization Hello Emily.. You can specify the cells in this line. There is a video in that post, that shows how the multiple selection options work, and a peek at the code that makes the multiple selections possible. My header row is mess and everything I try to do to fix it is making it worse. Or one and three etc. Why cant colleagues see the multiple selections in a drop down list? End With Double click on Worksheet Name (in the left pane) where the drop-down list resides. Pressed Alt-F11 and got the Visual Basic for Applications (VBA) screen, selected Sheet 1, pasted the code and closed VBA. 2. End If I believe this has to do with the other code block above it, but Im not sure how to make your block re-fire when I select the value. Any suggestions? Hello, Sir, I have tried this option for my excel report for SQL database parameters to pass multiple values for one parameter but my report showing blank when I select multiple values .is there any option for this please suggest, Thanks a lot, very clear, good programmer, Real well explained, I finally found my solution. Hi Keith, were you able to finally get rid of the yellow triangle with an exclamation on the top left corner of the cell? I dont know if I have all the correct technical names. I used your code for being able to do multiple selections from a drop down menu, and then I modified it to apply to all the drop downs in my worksheet as described below. I think so many people are facing the same problem of applying the code in a range of cells. This worked and was so easy!