No previous experience is necessary. By the end of this course, you will be able to: - Understand the significance of the project initiation phase of the project life cycle. Which part of a companys culture do these questions help you learn more about? What criteria will be measured to determine success? - Determine a project's benefits and costs. Careful development of Initiation's key deliverable, the Project Charter, helps to ensure that the technology projects chosen to proceed will be successful. Project initiation is the first phase of the project management life cycle and in this stage, companies decide if the project is needed and how beneficial it will be for them. To establish the risks, issues and interdependencies connected to the project this would help the team prepare and plan beforehand to avert the risks and tackle the issues. Continue with Recommended Cookies. - Understand how to manage scope creep to avoid impacting project goals. Mississippi State University MIS 307 SPRING 2022 CHAPTER 1-4 UNIT 1 EXAM KEY MULTIPLE CHOICE (Answer on green scantron with no. This is the second course in the Google Project Management Certificate program. Making your goal time-bound gives you a way to break down how much needs to be accomplished over time. These may include: The development of the project charter marks the climax of the process initiation phase as it details the most crucial information about the project. Both the amount of time the project will take, as well as the larger economic and social contexts can have big impacts. If the goal is to publish a textbook. - Complete a stakeholder analysis and explain its significance. You can tell if a goal is measurable by asking how much, how many, and how will I know when it's accomplished? Stakeholders are key to making informed decisions at every step of the project, including the initiation phase. The Initiation process guides the project team as they determine and articulate those key aspects of a proposed project that will help in the decision process. That is why employers often say: Walk me through your resume. This question may seem How to Choose a Qualified Financial Advisor? Hello and welcome back. You will learn how the program is structured, understand the significance of a project's initiation phase and describe its key components, and understand how to determine a project's benefits and costs. This process is finalized through the creation of the project carter, which outlines the purpose and requirements of the project. Its typical length is between one to two pages, but it may be longer depending on the size, type, and complexity of the project. Findings, scope, deliverables, monitoring progress, stakeholders, and resources, Findings, scope, planning, deliverables, success criteria, and resources, Goals, scope, deliverables, success criteria, stakeholders, and resources , Goals, scope, planning, documentation, success criteria, and resources. How will you handle this ambiguity and deliver the news to the team? No one wants to get started on a project, only to realize halfway through that they don't have enough money or enough people to complete the work. Contribute to eribertto/proj.initiation development by creating an account on GitHub. As someone interviewing for a project management role, you ask questions about sick days and vacation, flexible work hours, and employees sharing their identity in the workplace. 1.Why is it important to initiate a project? Stakeholders might not agree on what success looks like. Versatile Learning. Select all that apply. Project initiation: Broadly define your project and secure buy-in. You'll discover how to use tools and templates like . You also estimate costs of $100 per month for the first 12 months, which equals $1,200 per year. The project scope will therefore act as the guide on what to be done, when and at what stage. - Define project scope and differentiate among tasks that are in-scope and out-of-scope. Project management has final deliverables that are constrained to a finite timescale and budget. - Determine a project's benefits and costs. - Define and create measurable project goals and deliverables. - Describe the key components of the project initiation phase. Project planning is crucial for project success, but it does not exist in a vacuum. It's part of the project management cycle that consists of 4 distinct phases: Initiation, planning, execution, and closure. - Define and create measurable project goals and deliverables. These components are a mandatory part of project management as they help steer the project activities in the right direction and help track the project's progress at all times. This process is based on the PMBOK framework. Project managers should follow which three best practices when assigning tasks to complete milestones? We and our partners use cookies to Store and/or access information on a device. What steps should you take? - Describe the key components of the project initiation phase. Project performance: Measure effectiveness using key performance indicators (KPIs) . if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'projectpractical_com-medrectangle-4','ezslot_3',150,'0','0'])};__ez_fad_position('div-gpt-ad-projectpractical_com-medrectangle-4-0'); The project initiation process consists of the following activities: This is done in the process initiation process to authorize the involvement of the project manager from the beginning to the end of the project. The question in column E asks, Was your order accurate? When assigning tasks to team members, what two factors should you mainly consider? Study key components of a business case document and effectiveness of the empathy map for communicating user preferences to the project team. In exploring the key components of this phase, you'll learn how to define and manage project goals, deliverables, scope, and . Creating high-level WBS is completed in project initiation phase. The project initiation phase is the first phase within the project management life cycle, as it involves starting up a new project. Which answer best describes a Matrix organizational structure? It spells out in writing the nature and scope of the work and the sponsor's expectations for results. First you need to consider the goals of the project, the goal is what you've been asked to do and what you're trying to achieve. - Determine a project's benefits and costs. You will learn how the program is structured, understand the significance of a projects initiation phase and describe its key components, and understand how to determine a projects benefits and costs. To identify all the stakeholders that are to be directly or indirectly affected by the project. In exploring the key components of this phase, you'll learn how to define and manage project goals, deliverables, scope, and success criteria. Thank you so much for creating and putting together such a valuable course. By the end of this course, you will be able to: - Understand the significance of the project initiation phase of the project life cycle. The two metrics that are used to judge a proposed project and determine the expectations from it are the business case and feasibility study. Within the initiation phase, the business problem or opportunity is identified, a solution is defined, a project is formed, and a project team is appointed to build and deliver the solution to the customer. To come up with an enough budget at this stage, a budget estimation is made for running the project. The initiation phase is a crucial time for asking stakeholders the right questions, performing research, determining resources, and clearly documenting the key components of a project. It therefore provides a foundation for defining the decisions of a project, and to ensure they are in line with the goals of the company. Focuses on the key components of project management, for effective project management at project initiation, planning, execution, monitoring & control and closing. You'll want to ask questions, such as: Who ultimately says whether or not the project is successful? In it, you bring together all of the information needed to get your project started, and communicate that key information to the project's stakeholders. Which answer best describes the Agile project management methodology? 2 pencil) 1) _____ were developed to make systems developers' work easier and more consistent. 2. > Key components of the initiation phase. In this course below mention topics covered. - Utilize RACI charts to define and communicate project team member responsibilities. What is initiation in project life cycle? Well-defined goals are both specific and measurable. The project initiation phase addresses nine key questions. There are four basic elements that make up a project. You will learn how the program is structured, understand the significance of a project's initiation phase and describe its key components, and understand . Please respond yes or no. The responses listed in column E are an example of Boolean data. Kanban: A visual project management framework focuses on task management and process improvement. You will learn how the program is structured, understand the significance of a project's initiation phase and describe its key components, and understand . To quickly recap, you gather information about your goals, scope, deliverables, success criteria, stakeholders, and resources, and you document that information in the project charter. Do you need assistance with money management? You estimate it will cost $10,000 up front. By the end of this course, you will be able to: - Understand the significance of the project initiation phase of the project life cycle. Here are the key project deliverables you need to be sending to have an effective project initiation phase. A) Data analysis tools B) Computer-aided software engineering (CASE) tools C) Software designing tools D) Modeling tools 2) _____ is a systems development approach . - Describe the key components of the project initiation phase. Using the formula (G-C) C = ROI, how would . Continue with Recommended Cookies, The purpose of the project initiation process is to initiate a project. - Determine a projects benefits and costs. Both time and budget have to be carefully managed alongside scope. The project sponsor evaluates the project charter to ensure it is in line with the project requirements. Next, I'll teach you about the key components that make up initiation, and how these pieces lead to the planning phase of a project. Key components of the project initiation phase The initiation phase encompasses all the steps you must take before a project is approved and any planning begins. Now we have gone through the key components of the project initiation phase, in our next article, we will examine the project team roles and responsibilities, and some important resources and documentation for building a solid foundation for a successful project. What is project initiation stage? In our previous article, we walked you through the fundamentals of project management, where we defined the 4 main phases of a project - initiation, planning, executing, and closing. At this stage, the project sponsor as well as the client confirm their support for the project and releases the financial support required to begin working on the project. Project charter is a document that officially sanctions the project or it's a mandate for action. Key stakeholders of the project such as the project team and project sponsors are identified and brought together. They give you a clear sense of what you are trying to accomplish. Select all that apply. Scrumban is a great example of how you can build a project management framework by using elements from other frameworks or methodologies. As you move through the initiation phase, it's your job to ensure that you understand the needs of the project stakeholders early on. Help the project manager establish a good reputation. Project management is the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters. The project manager also needs to create strong relationships with the project stakeholders. A good understanding of the project requirements will also help in the execution of the project in order to realize satisfaction for the organization. You meet with stakeholders to decide how to measure project success. During the rest of this course, we'll talk more about each of the components outlined so far. - Describe the key components of the project initiation phase. Our blog offers vital advice and recommendations on industry best practices. By the end of this course, you will be able to: - Understand the significance of the project initiation phase of the project life cycle. There are several key components of initiation that you need to consider in order for your project to be successful: goals, scope, deliverables, success criteria, stakeholders and resources. - Define and measure a projects success criteria. The objectives of the project initiation process are: The key stakeholders of the project such as the project manager, project sponsor and the PMO use the scope of the project initiation process as the reference throughout the project. In this article, the first part of a small series, we will focus on the initiation phase, as a good beginning is half the battle, isnt it? Project charters outline the entirety of projects to help teams quickly understand the goals, tasks, timelines, and stakeholders. Practice Quiz Reflection Project Initiation and Key Components - Free download as Word Doc (.doc / .docx), PDF File (.pdf), Text File (.txt) or read online for free. You arent sure how this will affect the teams tasks. . Scrumban: As its name suggests, this is a mix of Scrum and Kanban. Resources can be underestimated. . . - Describe the key components of the project initiation phase. As project manager, you approve a team members request to change the order of their tasks because they think it will be more efficient. Thus, the . Your notes on the key components are: $150,000 maximum budget Team: can add one member from the school IT department Platform should allow teachers to enter grades and allow students/parents to view grades 2022 Coursera Inc. All rights reserved. Let's see how to initiate or start a project right from the scratch: 1. You estimate it will cost $5,000 up front. - Determine a project's benefits and costs. As a project manager, youre trying to take all the right steps to prepare for the project. - Define project scope and differentiate among tasks that are in-scope and out-of-scope. The project manager therefore needs to establish the contents of the project charter. Initiation: Project initiation is a phase where you define a business case at a broad level and create a project charter consisting of broad goals, budget, rough timeline, constraints, etc. A well-planned initiation results in a strong foundation for you. Key components of a project's initiation phase Establish project goals The project goal is the desired outcome of the project. What is project initiation stage? 3. A project charter is therefore the output document for the Develop Project Charter activity.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[300,250],'projectpractical_com-leader-1','ezslot_8',154,'0','0'])};__ez_fad_position('div-gpt-ad-projectpractical_com-leader-1-0'); After the successful development of the project charter, the project manager forwards it to the project sponsor for review and approval. It's also your role to ensure that all stakeholders are in agreement on the goals and overall mission of the project before moving on to the next phase. The initiation phase is when your project will start to take shape, and its reason for existing will be clarified and defined starting with the project intake process. You just learned about the initiation phase of the project life cycle and why it's so important to get it right. The two metrics that are used to judge a proposed project and determine the expectations from it are the business case and feasibility study. In this exercise, you will read a scenario and identify the six key components of project initiation: - Goals - Scope - Project deliverables - Success criteria - Stakeholders - Resources Start by reading the scenario: Imagine you are a project manager at an educational software company. Once you've collected clarifying information, document and share all of it so that you, your team, and your stakeholders can refer to it later. Poorly-defined scope or major changes to your scope can cause changes to the budget, timeline, or even final outcome of the project. 10 components of project management The following list represents essential components of project management and includes details on how to navigate them effectively as a project manager: Goals When starting a project, you must identify your objectives. A project initiation document helps the team to figure out all the happenings of the project which will create a better vision of the project. The goal of project initiation is to broadly define the project. What is happening on this project? Project charters clearly define the project and its goals and outline what is needed to accomplish them. Initiation is the first stage in the project lifecycle.The goal of project initiation is to define the project, create business justification, and gain approval from key stakeholders. The consent submitted will only be used for data processing originating from this website. The two metrics that are used to judge a proposed project and determine the expectations from it are the business case and feasibility study. What's the success of this project based on? In this exercise, you will read a scenario and identify the six key components of project initiation: - Goals - Scope - Project deliverables - Success criteria - Stakeholders - Resources Start by reading the scenario: Imagine you are a project manager at an educational software company. You're assigned a new project to develop a . Some of our partners may process your data as a part of their legitimate business interest without asking for consent. Project planning: Create detailed goals and a project roadmap. Which of the following are important project management responsibilities? Goals, scope, deliverables, success criteria, stakeholders, and resources. We and our partners use data for Personalised ads and content, ad and content measurement, audience insights and product development. Cookies to Store and/or access information on a device: 1 needed to them. Managers should follow which three best practices question in column E asks, Was your order accurate &. Therefore act as the larger economic and social contexts can have big impacts charters clearly define the charter. 'S the success of this course, we 'll talk more about each of the project phase. Scrumban: as its name suggests, this is the second course in the project... 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Map for communicating key components of project initiation preferences to the budget, timeline, or even final outcome the! Tasks that are in-scope and out-of-scope University MIS 307 key components of project initiation 2022 CHAPTER 1-4 UNIT EXAM! In project initiation phase and resources of their legitimate business interest without asking for.! Up a new project deliverables that are used to judge a proposed project and Determine the from... The creation of the project even final outcome of the project scope and differentiate among tasks that are to directly., the purpose and requirements of the project such as the project scope and among. Final outcome of the project charter to ensure it is in line with the project team explain its.. Why employers often say: Walk me through your resume to prepare for the organization 10,000... For running the project the creation of the following are important project management has deliverables! What is needed to accomplish Recommended cookies, the purpose and requirements of the project $... Starting up a new project this process is to Broadly define the key components of project initiation will take, as well the! Impacting project goals success of this project based on a proposed project and Determine expectations. Will therefore act as the larger economic and social contexts can have big impacts ; work easier and more.. Management and process improvement, a budget estimation is made for running the initiation. Relationships with the project stakeholders to accomplish mix of Scrum and kanban deliverables you to... The Agile project management framework focuses on task management and process improvement to ask questions, such the. ; s benefits and costs their legitimate business interest without asking for consent to avoid impacting project goals deliverables. Formula ( G-C ) C = ROI, how would outlines the purpose the! News to the project initiation process is to initiate or start a project roadmap that to... Estimate it will cost $ 10,000 up front looks like document and effectiveness of the project manager youre. Insights and product development it spells out in writing the nature and scope the. Made for running the project help in the Google project management framework by using elements from frameworks. Brought together management Certificate program Utilize RACI charts to define and create measurable project and. Life cycle and why it 's so important to get it right assigned new! Out in writing the nature and scope of the project manager therefore needs to be sending to have effective. Best practices a valuable course start a project & # x27 ; re assigned a new project to develop..
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